Even with the best remote and asynchronous ambitions in place, some meetings are necessary. Hiring a new teammate, emotionally sensitive topics, 1:1,…
Here is how to make them worth everyone's time:
Organization is key
- Consider time zones: Your team maybe located over the world, plan for that.
- Name an owner: Name one person who is responsible for the meeting
- Have a goal: Make it clear what you want to achieve by the end of the meeting.
- Set context and an agenda: Explain why this meeting happens and what the agenda is.
- Include the right people: Think twice before adding anyone to the list of attendants. Do the person really needs to be at the meeting?
Have an exact procedure
- Send reference docs in advance: Get everyone on the same page. Nothing more tedious than explaining the context to a single person while everyone is waiting.
- Name a note-taker: Someone who can keep it simple and send notes afterwards
- Be on time: It might not sound much, but if one person is late, everyone else has to wait. That could sum up pretty quick.
- Shorten it: 90 Minutes? Is this really necessary? Could it be done in 20 Minutes too? Conversations tend to fill up the given time.
- End with an action plan: Say what will happen next, and who will do what
- Record it: Rewatching a meeting could reveal more information. It's also documented to some degree, too.